Effective Date: 24 November 2025
Last Updated: 24 November 2025

This Privacy Policy (“Policy”) describes how the website https://ofd.org.ua (“Website”) and all associated services, registration forms, event platforms and digital products of Odessa Fashion Day® (OFD®) collect, process, store, use, disclose and protect personal data.

The Website is owned and administered by:

Kostiantyn Leontiev
Address: 72 Gaidara Str., Apt. 67, Odesa, 65078, Ukraine
Email: [email protected]

By using this Website or submitting any registration form (for models, designers, volunteers, media, guests), you consent to the processing of your personal data in accordance with this Policy and applicable Ukrainian and international laws.

1. Definitions

“Personal Data” — any information relating to an identified or identifiable individual.
“Processing” — any operation performed on personal data (collection, recording, storage, retrieval, disclosure, deletion, etc.)
“User” — any individual using the Website or submitting a form.
“Owner / Controller” — Kostiantyn Leontiev, administrator and trademark owner of OFD®.

2. Categories of Personal Data We Collect

2.1. Data Provided Directly by You

Depending on the form submitted:

Models:

first and last name
date of birth / age
height, measurements, clothing size
city of residence
phone number and email
uploaded photos (headshot, full body)
social media links

Designers:

name and surname / brand name
contact details
collection information
portfolio links

Volunteers:

name, phone, email, city
experience information
photo (optional)

Guests & Media:

name, email, phone
organisation/media name
accreditation-related information

Other possible data:

written messages / comments
uploaded files (photo/video)

2.2. Automatically Collected Data

IP address
cookie files
browser and device information
aggregated geolocation
analytics data (Google Analytics, Meta Pixel)
anti-spam and security logs

3. Purposes of Data Processing

We process data to:

Register participants (models, designers, volunteers, media, guests).
Confirm participation and communicate event details.
Administer and organise OFD® fashion events.
Issue accreditations and entry passes.
Send informational or operational email notifications.
Perform analytics, statistics and marketing activities.
Ensure security and proper functioning of the Website.
Publish photo/video content on the Website, social media and partner media.

4. Public Events & Media Recording

Odessa Fashion Day®, Summer Weekend by OFD®, and Odessa Fashion Night® are public events.

By attending or participating, you acknowledge that:

you may be photographed or filmed;
your image may be published on the Website, social media, media partners and promotional materials;
such content may be stored indefinitely;
photographers working for OFD® may transfer content to us for publication without additional consent.

This is further governed by the Public Offer and Media Consent documents.

5. Legal Basis for Processing

We process data based on:

your consent;
contractual necessity (participation in an event, registration forms);
legitimate interest (security, event operations, analytics);
legal obligations (where applicable).

We may share your data with:

Google (Analytics, reCAPTCHA, Maps)
Meta (Facebook/Instagram Pixel)
Cloudflare
hosting provider
email and SMTP service providers
OFD® photographers/videographers
event partners and media for accreditation
legal advisors in case of dispute

We do not sell personal data.

7. Data Storage

Your data may be stored:

inside the WordPress database
on hosting servers
in email systems used for notifications
in backup systems

Retention period: up to 5 years, or until consent is withdrawn.

8. User Rights

You have the right to:

access your personal data
request correction or deletion
withdraw consent
restrict or object to processing
request a copy of your data
lodge a complaint with your local supervisory authority

9. Data Security

We apply:

SSL encryption
restricted admin access
monitoring against unauthorized access
regular security updates
anti-spam verification and firewall systems

10. Cookies

The Website uses cookies for:

analytics
identification
marketing
security

Details: see the Cookie Policy.

11. Amendments to This Policy

We may update this Policy periodically.
The new version becomes effective once published on this page.

12. Contact Information

For privacy-related inquiries:
[email protected]

Privacy Policy